Archive for October, 2010

It’s been a busy week here at Square Events. October has always been one of the busier months when it comes to Masonic Ladies Weekends and this month has been no different. This weekend past I visited Lodges weekending at Masonic Ladies Festival Hotels in Brighton, Oxford, Ascot as well as Lodges in Bournemouth. Which made for a lot of driving especially after the weekend before when I was in Chester, Chepstow and Cheltenham.

Saturday is always a day of worry for me as I am always terrified that the phone is going to ring with a problem at one of our Ladies Festivals. Even with the most perfect planning hotels can still make mistakes and deliveries or entertainers can run late. It’s usually about 9pm before I really switch off safe in the knowledge that all the guests are suitable relaxed.

I am delighted to report that so far this year I have only had one phone call from a Lodge on the Saturday and that was to ask if the band was a three piece or a four piece (the band were listed as the Four Play Quartet on the menu and event sheets). With another four weeks until the end of our Masonic Ladies Festival season I feel the urge to touch wood but as they always say perfect planning prevents poor Ladies Festivals.

Anyway with events in Maidstone, Ascot and Bournemouth this weekend I’ll be running here, there and everywhere again. Do remember if you would like further details regarding our bespoke Ladies Weekends or Festivals please do not hesitate to give us a call or drop us a line:

01202 400855



Read Full Post »

Well I certainly clocked up some miles over last weekend but I had a thoroughly great time, some extremely happy Lodges and I also won some money.

Friday morning I journeyed Bournemouth to Chester to visit the Ramada Hotel there to meet with the Lodge we had in the hotel to run through the final points regarding their Ladies Festival. The President and his Lady were delightful and we spent a lovely hour familiarising them with the hotel facilities and running through the details of their Ladies Weekend.

From there I got back onto the M6 and headed to the Marriott St. Pierre in Chepstow. The hotel is beautiful and ideal for a Masonic Lodge Ladies Weekend. With golf and a spa onsite there is plenty to do and the food is magnificent. I can heartily recommend it!

Saturday was spent as guests of the Barcelo Cheltenham Park and their agent’s day (which was wonderful as we had a Lodge in the very same hotel enjoying their Ladies Weekend). On arrival at the beautiful four star hotel we had a 2nd breakfast before being whisked off to Cheltenham Races for a corporate hospitality day. Not being much of an authority on horse racing I studied the Racing Post and under their tutelage chose a horse or two for each race. You can imagine my surprise and delight when I won in six out of the seven races. I don’t think I’ll be becoming a seasoned gambler but as an occasional outing the races are a lot of fun.

The Cheltenham Park Hotel rounded of the day with a sumptuous four course banquet and a casino where unfortunately my lucky streak came to an end. The Lodge weekend seemed to be going with a swing and both the President and Festival secretary gave rave reviews on the food, the staff, the entertainment and the weekend in general.

I would have no problems in recommending any of the three hotels I visited for a Masonic Ladies Weekend or Ladies Night. If you would be interested in finding out more about these venues or further ideas for any of your Masonic events please do not hesitate to contact me on 01202 400855 or email on matt.devine@squareeventsmanagement.com

Read Full Post »

Here at Square Events we like to think we move with the times. It makes for an interesting dichotomy when trying to maintain a traditional, hands-on and personal approach whilst evolving to keep with the times.

Masonic Festivals are a tried and tested formula, the reason they are popular is that the ever suffering WAG’s of the average Freemason are shown the respect and appreciation their unerring devotion deserves. Also they provide a great opportunity to recruit new members and raise a bit of money for the Lodge charity list.
Freemasonry Today recently wrote a wonderful article (http://www.freemasonrytoday.com/53/p18.php) promoting Ladies Weekends, Bournemouth as a destination and Square Events, we were delighted with the piece and have received a lot of interest on the back of it. We have followed up with advertisements in this quarters ‘The Square’ as well as the upcoming Autumn issue of Freemasonry Today. With the trend of ‘Silver Surfers’ and also Masters seemingly getting younger, the internet is of growing importance.

As well as advertising in the traditional manner we are also investing in social media. We blog, tweet and maintain a facebook page. Keeping our clients, friends and contacts up-to-date regarding our services, prices and special offers is very important and these new media options help us get our message across.
If you are looking for assistance organising your Ladies Weekend, or any Masonic event please call us on 01202 400855 or email matt.devine@squareeventsmanagement.com.

Why not become a fan of our facebook page, subscribe to our blog, or follow our tweets. Alternatively, if you prefer the traditional methods of update drop us a line and we can always keep you informed by email or post.

Read Full Post »

The difficulty from Lodge weekends stems from the fact that everyone books individually and predicting a final number can be nigh on impossible. Next week we will look at contracts in more detail, this week I would like to focus on payment terms. When you receive the contract from the hotel the payment terms should be clearly set out, they will differ from hotel to hotel and it is of great importance that you are aware of them and can fulfil the requirement. For all our events we insist the hotel charges a £500.00 deposit (this is non-refundable in the situation of cancellation) with the balance paid in full four weeks in advance of the event. This allows people plenty of time to get their bookings in and also sets a deadline to keep people on their toes. We always recommend our Lodges to use our guest management service as we can keep on top of people to make sure they get their booking in on time. The difficulty can be with the Brethren that payment will be put off and then at the last minute the guest decides not to attend leaving you still with the charge for their room but no-one to fill it.

Keeping the hotel up-to-date with your confirmed numbers is essential, the more advance warning the hotel has over possible shortfalls the better, this will give the venue more chance to resell lowering the risk of the Lodge being responsible for missing revenue.

Some venues will want a deposit and then the guests pay their balance on departure this can seem like the simple solution but relies on everyone being aware of what they owe and paying it without prejudice on the Sunday.

The thing to remember is that you are the client and the hotel will be malleable in order to confirm the business. If you are not happy about the payment terms make sure they are changed to suit your requirements before you sign the contract

Read Full Post »